The supplier invoice approval business option ensures that invoices meeting the defined conditions are approved before the invoices are released for payments.You can configure settings based on exceeded quantity of PO quantity or exceeded amount of the PO amount.
Approval process for Goods and Service Receipts business option ensures that Goods and Service Receipts are approved before they are released.Once you have scoped Self-Approval feature, the buyer responsible or the creator of a purchasing document can approve the same, depending upon certain scenarios.Apart from standard approval rules, you can define Workflow rules to get the Notification / E-Mail for respective document type.You can also scope Skip Re-approval and automatic approval for purchasing documents.In Business ByDesign, we have the flexibility to use extension fields to add multiple conditions.You can define one or more approvers for a step in an approval process using work distribution.You can have single step or multi-step approval process.The Approvals view under “Managing My Area” Work Center enables managers to view, sort and find any tasks that require their approval.With a business network, a collaborative process, and proven controls, they know that you can approve an invoice, even if you’ve never seen it. With this approach, you can achieve high rates of straight-through processing, manage spend like never before, and make your accounts payable process a business advantage.įor top performers, touching an invoice is not good policy. In this new world of e-commerce, documents are managed electronically over the network, where business rules validate the data and audit trails track the process. That’s because a business network can bring together key transaction documents and business processes across the source-to-settle spectrum, and capture detailed transaction data to analyze later. In a digital economy, however, there’s an opportunity to control spend and manage transactions via business networks. And these losses can’t be prevented by placing two hands on a paper invoice. When you approve an invoice subject to no, or limited controls, the losses to the company can be staggering. This is not from devious behavior, where someone is looking to siphon money to a personal account. With your smoke and mirror invoice management process, you may be experiencing a similar cash drain. For several days, everyone using that “generic” deposit slip put money into the man’s account. One day, the man entered the bank and replaced the generic bank deposit slips that the bank provided with his own. If you aren’t, consider how a devious bank client robbed fellow bank customers of their savings, back before ATM machines were widespread. Of course, there are consequences, and that’s why many organizations have policies and procedures in place to control what to buy, whom to buy from, and how much to spend. Or maybe it’s just people buying whatever they want, from whomever they want, with little thought to the consequences. But in the real world, an invoice results from a purchase that may or may not be subject to some control. This thinking is the result of a narrow focus, where the invoice is considered the beginning, and end, of a process. Or, put another way, they just can’t believe you can approve an invoice you’ve never seen. But many organizations are willing to deal with the mirrors and smoke because they can’t conceive how you could pay an invoice when you can’t hold it in your hands. In a world of paper, it can take a lot of smoke and mirrors to get an invoice approved. What butter is to bread, the nail to a hammer, paper is, or has been, to accounts payable.
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